DATA PROCESSING POLICY
Introduction - Why we ask for your consent
We are committed to protecting the privacy of all Personal Data you provide us for this event registration. The following statements describe what we are doing with your data, how long we store it so you are fully informed prior to you submitting your personal information for event registration.
Data Controller
GainingEdge (appointed event manager on behalf of the event owner Japan National Tourism Organization -JNTO-)
30A Eliza Street
Black Rock, VIC 3193
AUSTRALIA
Jon Sivertson, CEO
Phone: +61 3 9502 0655
Email: info@gainingedge.com
Nominated Data Protection Officer
Nigel Brown
Projects Manager
Phone: +65 8453 2641
Email: nigel@gainingedge.com
Why are we processing your Personal Data?
We ask for your personal data to facilitate your registration for this event. Sometimes this will be on our own behalf and other times this will be on behalf of an external organisation who have contracted our services to run an event. Personal information is defined as information or an opinion, including information or an opinion forming part of a database, whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion. Personal information includes usernames and passwords. It can be recorded in any format including hard copy documents, electronic documents, databases, administrative systems, photographs and other images. We may use the Personal Data as follows:
SPECIFIC REASON
If you provide Personal Data for a certain purpose, we may use the Personal Data in connection with the purpose for which it was provided. For instance, if you contact us by email, we will use the Personal Data you provide to answer your question or resolve your problem and will respond to the email address from which the contact came.
ACCESS AND USE
If you provide Personal Data in order to obtain access to or use of the Services or any functionality thereof, we will use your Personal Data to provide you with access to or use of the Services or functionality and to analyse your use of such Services or functionality. For instance, if you supply Personal Data relating to your identity or qualifications to use certain portions of the Services, we will use that information to make a decision as to granting you access to use such Services and to assess your ongoing qualification to use such Services.
INTERNAL BUSINESS PURPOSES
We may use your Personal Data for internal business purposes, including without limitation, to help us improve the content and functionality of the services, to better understand our users, to improve the services, to protect against, identify or address wrongdoing, to enforce our terms of service, to manage your account and provide you with customer service, and to generally manage the services and our business.
MARKETING COMMUNICATIONS
Where it is in accordance with your marketing preferences, we may use your Personal Data to contact you in the future for our marketing and advertising purposes, including without limitation, to inform you about services or events we believe might be of interest to you, to develop promotional or marketing materials and provide those materials to you, and to display content and advertising that we believe might be of interest to you.
OTHER PURPOSES
If we intend to use any Personal Data in any manner that is not consistent with this Privacy Policy, you will be informed of such anticipated use prior to or at the time the Personal Data is collected or we will obtain your consent subsequent to such collection but prior to such use.
Other third parties that will access to your personal data
Your data will be shared with other organizations and third parties in order to process your registration. These will include:
Japan National Tourism Organization (event owner)
Japanese suppliers attending the event as speakers (event partners)
How long will we store your personal data?
Your personal data will be retained by us for up to 12 months after the conclusion of this event. However, we may retain Personal Data for an additional period as is permitted or required under applicable laws. Even if we delete your Personal Data it may persist on backup or archival media for an additional period of time for legal, tax or regulatory reasons or for legitimate and lawful business purposes.
The right to inquire about your Personal Data
You retain the right to ask us about your Personal Data at any time. Please contact us at nigel@gainingedge.com with any inquiries you may have.
The right to withdraw your consent
You retain the right to withdraw consent of your Personal Data at any time. Please contact us at nigel@gainingedge.com with any inquiries you may have.
The right to forget or anonymize your personal details
You retain the right to request that we forget or anonymize your Personal Data. If you have attended any event with us, we will retain any financial, tax or event attendance records for reporting reasons, but will remove all personal data from our database, leaving an “anonymized” record for reporting reasons.
- As of November 2021
Japan National Tourism Organization (JNTO)
London Office: 3rd Floor, 32 Queensway, London, W2 3RX, United Kingdom
© Copyright 2021 Japan National Tourism Organization (JNTO), All rights reserved.